1. DEFINITIONS
In these Terms and Conditions:
a) the word Exhibitor means the person, company, firm or other organization to whom space at the Trade Show has been allocated by the Organizers and, in relation to any terms or conditions imposing any prohibitions, shall include employees, servants, or agents of the Exhibitor.
b) the word "Exhibition" means C.A.F.E. Annual Convention, Best of Show
c) the word "Organizers" means the Canadian Association of Fairs and Exhibitions.

2. APPLICATION FOR EXHIBIT SPACE
Application for exhibit space must be made on the Exhibit Space Application and Contract Form. Application will be dealt with in order of receipt. The submission of an application in the manners and on the form provided, together with the allocation by the Organizers and the acceptance of the Exhibitor of exhibit space, shall be deemed to be a contract in acceptance of and in accordance with these Terms and Conditions. The Organizers reserve the right to reject or prohibit exhibits, which, in their opinion, are not appropriate to or in keeping with the character of the Convention and Exhibition. They may restrict any exhibits or other activities, which become objectionable or interfere with adjacent exhibits or other activities. Interviews, demonstrations, distribution of literature, supplies, souvenirs, etc., must occur inside the booth space. Canvassing, solicitation of business or the use of advertising materials or signs by firms other than those who have contracted for space is prohibited. The Exhibitor agrees to ensure that the booth is fully staffed during the Exhibition.

3. FEE FOR EXHIBIT SPACE
The fee for exhibit space is as detailed on the Exhibit Space Application and Contract Form. Goods and Services Tax (GST) must be added and is calculated at the current rate of 5%.

4. PAYMENT
Prior to August 31, 2010, the Exhibitor shall pay a deposit of $150, plus taxes, to reserve booth(s) space or may pay the full amount. The balance is due 30 days following final invoicing. If such balance is not paid by this date, any deposit paid by the Exhibitor may be forfeited and the space re-allocated. If reserved after August 31, 2010, the entire cost of the space must be paid upon reservation. All payments must be made by credit card, cheque, or banker's draft in Canadian funds to the Canadian Association of Fairs and Exhibitions.

5. CANCELLATION OR REDUCTION OF EXHIBIT SPACE
If, after allocation of exhibit space to any Exhibitor, such Exhibitor shall desire to cancel or reduce the exhibit space allocated to him, the Organizer will endeavour to re-let the exhibit space not required by the Exhibitor but if they shall be unable to do so, the Exhibitor shall remain liable to pay the full charge for the exhibit space allocated to him. No refunds will be made after September 5, 2010.

6. ALTERATION TO EXHIBIT SPACE
Whilst every endeavour will be made to adhere to the published layout of the Exhibition, the Organizers shall be entitled to vary the layout if, in their opinion, this is in the general interest of the Exhibition.

7. BANKRUPTCY OR LIQUIDATION
In the event of an Exhibitor becoming bankrupt or (being a Company) entering into liquidation other than for the purpose of reconstruction or amalgamation, or having a Receiver appointed, the Organizers shall be at liberty to terminate forthwith the contract with such an Exhibitor and to cancel the allotment of exhibit space to the Exhibitor, and all sums paid by the Exhibitor under the contract shall be forfeited.

8. OCCUPATION OF EXHIBIT SPACE
The Exhibitor, his servants, agents, employees and contractors, may enter the Exhibition area for purposes for erecting and preparing his exhibit/s during the move-in as follows: Thursday, November 18, 2010 from 2:00 - 6:00 p.m.. All spaces must be complete and ready by 6:00 p.m. on November 18th. In the event of an Exhibitor failing to take possession of allocated exhibit space, the charges for such allocated exhibit space will nevertheless remain due to the Organizers. The Organizers shall have the right to refuse to permit the Exhibitor to occupy or use the exhibit space until all sums due to the Organizers have been paid. The Exhibition will open on the hour outlined on the Schedule. Spaces must be open for viewing and staffed during these hours. Upon being required to do so by the Organizers, the Exhibitor shall cease to employ at the Exhibition any servant of the Exhibitor who shall be guilty of any conduct, which, in the opinion of the Organizers, is prejudicial to the proper management of the Exhibition. The Organizers' tenancy of the Exhibition Hall terminates on Friday, November 19, 2010 at 17:30 hrs. The removal of exhibits and dismantling of space may not commence until after 16:00 hrs, Friday, November 19, 2010.

9. EXHIBITOR INFORMATION MANUAL
The Organizers will provide Exhibitors, one month prior to Exhibition, an information manual, which contains instructions, regulations and order forms for needed services.

10. FIRE REGULATIONS
The Exhibitor must meet the requirements of the City of Calgary Fire Department and the Hyatt Regency Hotel, including that all decorations and fabrics be fireproof.

11. ELECTRICAL REQUIREMENTS
Electrical services will be available to the Exhibitor. A standard 100 volt power supply will be supplied if the need is indicated by the Exhibitor.

12. ADDITIONAL BOOTH REQUIREMENTS
Information regarding the availability of additional booth services (audio/visual, phone, fax and network services) will be included with the Exhibitor Information Manual.

13. EXHIBIT SPACE CLEANING
The Exhibitor is responsible to the Organizers for seeing that the space is maintained in a clean and orderly state.

14. SECURITY
The Organizers will provide a site security service during the period of the tenancy but shall be under no liability for loss or damage. For the purpose of security, badges must be worn at all times by the Exhibitor staff whilst within the Exhibition.

15. SUBLETTING
Exhibit space cannot be sublet without written permission of the Organizers. The Exhibitor agrees that no moving in or out of goods or dismantling of display will be permitted during the Exhibition and must remain intact until the closing of Exhibition.

16. INSURANCE
The Exhibitor is responsible for obtaining exhibit insurance covering personnel; exhibit material and equipment on site/in transit, including fire and public liability insurance. The Organizers will not accept liability or responsibility for any loss, damage or injury caused to anyone or anything by the Exhibitor or Exhibitor personnel. The Exhibitor shall be liable for any damage inflicted to the Hyatt Regency Hotel. The Organizers will not be liable for the failure to deliver the space in the event that the Hyatt Regency Hotel becomes unavailable through fire, act of God, public enemy, strikes, the authority of the law, or others cause beyond its control.

17. POSTPONEMENT OR ABANDONMENT
If the Exhibition is postponed, cancelled or abandoned by reason of war, fire, storm, explosion, national emergency, labour dispute, strike, lock-out, civil disturbance, inevitable accident, force majeure, the non-availability, either wholly or partially, of the Exhibition premises, or any other cause not within the control of the Organizers, the Organizers shall be under no liability to the Exhibitor in respect of any actions, claims, losses (including consequential losses) costs or expenses whatsoever which may be brought against or suffered or incurred by the Exhibitor, as a result of the happening of any such events. The Organizers also reserve the right in its absolute discretion to cancel the Exhibition, in which case, all monies will be refunded. If, by rearrangement or postponement of the period of the Exhibition, or by substitution of other premises, or in any other reasonable manner, the Exhibition can be carried through, the contracts for space shall be binding upon all parties, except as to the size, position, as to which any modification, substitution, or rearrangement considered necessary by the Organizers shall be determined.

18. FAILURE TO VACATE
If the Exhibitor, or servants, agents or sub-contractors should fail to remove all property or otherwise fail to vacate the Exhibition premises by 17:30 hours on Friday, November 19, 2010 due to any cause whatsoever, the Exhibitor shall be fully responsible for any penalties imposed by the Hyatt Regency Hotel or any other losses and costs incurred by the Organizers as a result of the Exhibitor failing to vacate the premises by the agreed time and without prejudice to any other right or remedy of the Organizers, the Organizers may remove any property of the Exhibitor left at the Exhibition Hall by the Exhibitor after the said time and the costs of such removal shall be paid by the Exhibitor to the Organizers on demand.

19. DELEGATE REGISTRATION
Exhibitors will receive a single Full Delegate registration with the rental of booth space. Those who wish to have additional booth personnel or other staff to attend the other convention activities must register such personnel as Full Delegates. Full information and registration forms will be available from the Convention web site.